Facility Use Policy

Use of School Facilities

Updated 7.1.2022

The Board of Education policy permits responsible individuals or organizations the use of school buildings and athletic fields to the extent that there is no interference with the educational programs.  The complete control of school buildings and equipment is, by law, vested in the Board of Education, and the administration of the rules and regulations governing the buildings is delegated by the Superintendent of Schools and the Community District Alliance. When school buildings are used for the purpose other than for school use, additional expenses are incurred by the public school system.  Those expenses include, but are not limited to heating, lighting and other related operating costs. Therefore, updates in policy are periodically made by the district to cover these costs. It is important to note the use of Class Categories to determine the organization’s group classification.  Use of school facilities shall be granted within the limits prescribed in the Facility Use Policy (1330).

Class I – School Related Groups (SRG)

School Related Groups (SRGs) are not charged facility/room/field fees.  However, the SRG may be subject to fees associated with custodial/security services if events are not held during regular custodial/security hours or if the event requires additional coverage.  The SRG will be charged for technical fees associated with use of the PAC, BRMS Auditorium and all Athletic Fields if additional technicians are needed for an event.  Those groups include but are not limited to:

Class II – Recognized Non-Profit Youth Community Groups (NPYCG)

Recognized Non-Profit Youth Community Groups (NPYCGs) are charged $25 per organization facility/room field annual registration fee.  In addition, NPYCGs will be billed an annual seasonal rate of $100 for indoor facility use and $150 for use of outdoor facilities.  NPYCGs that are athletic organizations will base their fees on a seasonal schedule.  A “seasonal” schedule is based on our district’s athletic season (fall, winter, spring). 

Costs associated with monitors, security and custodial (when necessary) will be covered by the organization.  The NPYCGs will reimburse the district for custodial coverage if the events are not held during regular custodial hours or the event requires additional coverage.  The school district will continue to cover the costs for our Evening Security Officer, however, any additional monitors or security needs outside the school day will be charged to the organization.  Examples of this include security monitors or police at games and monitors for events at our middle school or elementary schools that don’t already have security in place.  NPYCGs may be subject to fees associated with hosting outside groups such as a tournament.  NPYCG include but are not limited to:

Class III – Recognized Non-Profit Adult Community Groups (NPACG)

Recognized Non-Profit Adult Community Groups (NPACGs) are charged $25 per organization facility/room field annual registration fee.  Costs associated with facilities, monitors, security and custodial (when applicable) will be covered by the organization.  The NPACGs will reimburse the district for custodial coverage if the events are not held during regular custodial hours or the event requires additional coverage.  The school district will continue to cover the costs for our Evening Security Officers, however, any additional monitors or security needs outside the school day will be charged to the organization.  Examples of this include security monitors or police at games and monitors for events at our middle school or elementary schools that don’t already have security in place.  NPACGs may be subject to fees associated with hosting outside groups such as a tournament.  An administrative overhead of 10% will be added to the total cost of the rental in order to cover operational expenses.

NPACG include but are not limited to:

Class IV – Non-Recognized Groups

Non-Recognized Groups are invoiced for facility fees, security, custodial fees, tech fees any other charges that the district would incur.  An administrative overhead of 10% will be added to the total cost of the rental in order to cover operational expenses.  Those groups include but are not limited to: